Organic Agricultural Society of India
Department of Organic Agriculture, CSKHPKV, Palampur
Registration No: 349/2010
(a) to cultivate and promote organic agriculture and kindred branches of science
(b) to disseminate the knowledge of organic agriculture and its applications, through meetings, discussions, and publications
(c) to promote judicious interactive use of plant, animal, soil, water and other natural resources, botanicals, biofertilizers and other inputs to maintain quality and resilience of environment for sustainable agriculture
(d) to promote all eco-friendly farming practices in agriculture
(e) to foster high standards in the teaching and education of organic agriculture
(f) to work in close association with learned societies and organizations having similar objectives
(g) to create public awareness about the importance of organic agriculture, and
(h) to carry out research and to perform all other acts, matters, and things that may assist in, or be conduce to, or be necessary for the fulfillment of objectives and purposes of the Society.
For more details contact: 01894-230402/ firstname.lastname@example.org
REGULATIONS OF SOCIETY
i) Conditions of Admission of Members: Individuals holding a degree in organic agriculture and kindred branches of science/technology or persons associated with organic farming can be the members of the society. The Society shall consist of Honorary Members, Life Members, Members, Donor members and Institutional Members
a) Chief Patron: The Vice-Chancellor of CSK HP Krishi Vishvavidyalaya, Palampur will be the Chief Patron of the Association.
b) Patrons: NCOF, HOFF, ICCOA
c) Life Members: Those who pay life membership fee.
d) Ordinary members: Those who pay the prescribed membership fee annually. A Member who pays the annual membership subscription on or before 31st March each year only, shall have the right of voting, holding office, and other privileges of the society.
ii & iii) Consequences of non-payment of any subscription or fine etc.: The defaulting members can rejoin the Society any time in that calendar year without having to pay the admission fee, but shall not have right to receive issues of Journal /publication prior to that date. The defaulting members on the 31st December of that year shall automatically cease to be members and their names shall be struck off from the register. If such a defaulting member wants to rejoin the Society, he/she can do so by paying admission fee, besides the membership subscription.
Any member may resign, on application in writing, from the membership of the society but shall not be entitled to any refund of any fees /subscription paid by him/her in advance. Should such a member decide to rejoin the society he/she shall be treated as a new member.
Any member found indulging in acts contrary to the objectives, purposes and activities of the society can be removed from the membership by the Council by following the due procedure as laid down in bye-laws.
iv) the appointment and removal of staff and officers and their powers: All the members who have paid up to date subscription shall constitute the General Body.
General Body: The General body shall have absolute control over the affairs, properties and assets of the association. All members shall have one non-transferable vote and no proxies will be allowed. All decisions shall be taken by a simple majority of the members present and voting. The President shall also have a casting vote in addition. The meeting of the General Body shall be presided over by the President of the Society and in his absence by a member elected by the General Body for the particular occasion. The powers of the General Body shall be:-
a) to frame the constitution of the association and make amendments thereto.
b) to decide the amount of admission fee and membership fee for the different types of memberships as mentioned in Rule 4 thereof.
c) to elect the members of the executive committee and frame rules for such election.
d) to appoint an auditor to audit the accounts of the association and approve the account.
e) to approve the code of conduct for the members.
f) to attend to all matters not specifically delegated to the executive committee for furtherance of the objectives of the association.
Executive Committee: The Executive Committee shall consist of eighteen members :
a) Office Bearers (Six)
i) President, Secretary, Joint Secretary, Executive Secretary and Treasurer 5
ii) Ex- Secretary of the Association 1
b) Executive Members (Twelve)
i) President: The Head, Department of Organic Agriculture, CSKHPKV, Palampur will be the President of the society.
ii) Secretary: He will be responsible for all activities of the society and will be nominated as provided in clause 6(iv). However, the first Secretary would be elected by the General Body. The secretary can allow expenditure up to Rs. 500/- on a single item. For any expenditure exceeding Rs. 500/- and up to Rs. 2500/- on a single item, approval of the President shall have to be obtained. For expenditure exceeding Rs. 2500/- on a single item, approval of the Executive Committee shall be necessary.
iii) Joint Secretary: He will help the Secretary in promoting the cause and activities of the Society. He will be elected by the general body and will become Secretary of the Society in the following year.
iv) Executive Secretary: He will be retired alumni to be appointed on honorary basis by Executive Committee. He will be responsible for promotion and day-to-day functioning of the business of the Society.
v) Treasurer: He will be responsible for the collection of funds and the maintenance of accounts. He will be elected by the General Body.
v) the manner of electing and removing the Governing body and the powers of such body:
The Governing Body shall be elected by a resolution passed by a majority of the members present and entitled to vote at an annual General body meeting of the Society held under section 19. The term of the Governing body or of its members shall be maximum of three years. A member of the Governing body may be removed by the General body in a meeting specially convened for such purpose by simple majority of votes of the members present after affording such member an opportunity of being heard. The Governing body shall be the supreme body of the society and shall exercise such powers and perform such actions as may be conferred or imposed by this act, the rules or the bye-laws.
vi) the time and place of annual General meeting and other meetings of the Society:
Annual General meeting will be held at Headquarters of the society. The first annual general meeting shall be held by the society within fifteen months of its registration. Subsequent annual general meeting shall be held within twelve months after the first annual general meeting. The Governing body shall meet at least once in every three months. Special general meeting shall be called at any time by the President, or by a simple majority of the members of the Governing body within one month.
vii) the manner in which notice of such meetings may be given:
Annual General meeting shall be convened by the Secretary. A notice of at least 10 days containing the agenda to be discussed shall be given for the purpose. The Executive Committee constituted under Article 5 may decide to hold a meeting of the General Body by giving a shorter notice in case of urgency. A special general meeting shall be called at any time by the President or by a simple majority of the members of a Governing body within a month.
viii) the quorum necessary for the transaction of business at meetings of the Society:
The quorum of the General Body shall be 10% of the total membership. Where, however, matters relating to the amendment of the constitution of the association are to be decided, the quorum shall be 2/3 of the members present. Quorum for special general meeting shall be same as provided for annual general meeting.
ix) the manner of making, altering and rescinding regulations:
Any kind of amendment of the memorandum of the Association shall be made as per the provisions of S.R. Act 2006 as applicable to State of Himachal Pradesh.
x) the investment of funds, keeping of accounts and for an annual or periodical audit of accounts: The funds of the Society shall consist of dues from the members and Donor Members, donations, subscription to the Journal, sale proceeds of publications, grant-in-aid, advertisement income, etc. The executive committee body will be authorized and empowered, to receive and collect dues and other debts of the Society to receive by bequest, donations, grants, or otherwise, either movable or immovable property, and hold the same absolutely or in trust, and to invest, reinvest, and manage the same, and to apply the said property and income accruing there from, to the objectives of the Society. The General body shall appoint an auditor to audit the accounts of the society and approve the account. Every year the books of accounts etc. shall be audited.
xi) the manner of dissolving the Society: The society shall be dissolved by passing a special resolution specifying the time and after prior intimation to the Registrar. Disposal and settlement of the property of the Society and its claims and liabilities will be done as the general body find it expedient or as per by-laws of the society.
xii) the condition regarding profit and its distribution: The society will not have any profit motive and upon the dissolution of the society, if there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid to, or distributed among, the members of the society or any of them, but shall be given to some other Society, to be determined by the votes of not less than three-fifths of the members present personally at the time of dissolution.
xiii) the determination after dissolution: It will be determined by majority of the votes of the members present at the time of dissolution that any property whatsoever remaining after satisfaction of all its debts and liabilities shall be given to Government to be utilized for any of the purposes referred to in sub-section (3) of section 1.
xiv) Annual list of managing committee
Once in every year a list of the office bearers and members of the Executive Committee shall be filed with the Registrar of Societies, Shimla, Himachal Pradesh as required under S.R. Act, 1860.
xv) Property of Society
The property, moveable or immoveable, belonging to a Society registered under this Act, shall be deemed to be vested in the General body of the Society and in all proceedings, civil or criminal, will be described as the property of the General body of the Society.
xv) Legal proceedings
The society may sue or be sued in the name of President/Secretary as per the provisions laid down in S.R. Act of 1860.
xvi) Banking Operations
All banking operations will be carried out after the signatures of three persons including treasurer, General Secretary and President of the Society.
xvii) Custodian of Record
General Secretary will be the custodian of the records of the Society.
Certified that this is the correct copy of the Rules and Regulations of the Society