Branches of Finance Wing

Last Updated: June 15, 2016

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The powers and duties so assigned are carried out through the following branches which are headed by the Section Officers and controlled by Assistant Registrars and Deputy Registrars/Deputy Comptroller:

 

1.   Budget Branch: 

 

The Branch is headed by a Section Officer and is assisted by 6 Sr. Assistants/Supdt.( EC) Gr.II and  4 Clerks/Jr. Assistants.  This Branch is mainly responsible for maintaining the records of grants and funds received and internal income of the university, preparation of budget estimates, allocation of budget, according sanctions/financial concurrences, issuances of Grant Utilization Certificates, conduct of Meetings of the Finance Committee, granting house building advances,  maintaining employees retirement funds etc. etc.

 

2.   Compilation Branch:

 

The Branch is headed by a Section Officer and is assisted by six Sr. Assistants/Supdt.( EC) Gr.II and  three Clerks/Jr. Assistants.  This Branch is mainly responsible for exercising control over expenditure, maintaining bank ledgers, compiling and preparing monthly and annual accounts.  The control over expenditure is exercised through this Branch.   All payments on the basis of audited bills are made through this Branch. Employees’ welfare fund is also maintained in the Branch. 

 

3.   Pay Cell Branch:

 

The Branch is headed by a Section Officer and is assisted by three Sr. Assistants/Supdt.( EC) Gr.II and  four Clerks/Jr. Assistants.  There is centralized system of preparation of salary.  The salary of whole of the staff of the University is prepared through this branch. Salary statements/ Form No.16 are prepared by this branch. Quarterly/Annual Income-tax returns are also being filed by the branch.

 

4.   Accounts Branch:

 

The Branch is headed by a Section Officer and is assisted by 3 Sr. Assistants/Supdt.( EC) Gr.II and  one Clerks/Jr. Assistants.  In addition of function as establishment/personnel section of the Finance wing, this branch is also responsible for concurring all the pay fixation, anomaly cases of the University, processing payment of contingent bills for the offices of Vice-Chancellor, Registrar and Comptroller, TA Bills, medical bills of the Headquarter, counter signature of TA bills of all the Statutory Officers of the University, maintaining records of Group Insurance scheme etc.

 

5.   Pension Branch:

 

The work of this Branch is being looked after by a Section Officer of another branch in addition to his own work.  Presently the branch is manned by three Sr. Assistant, One Jr. Assistant and one Data Entry Operator. The issuance of Pension pay order, payment of gratuity and payment of monthly pension to the pensioners/family pensioners is regulated through this branch.

 

6.   Fund Branch:

 

The Branch is headed by a Section Officer and is assisted by two Sr. Assistants/Supdt.( EC) Gr.II and  three Clerks/Jr. Assistants. The Branch is responsible of maintaining record of General Provident Fund, Contributory Provident Funds and Contributory Pension Fund and to maintain the liability accounts and balance sheet of GPF, CPF & CPS.  The cases of drawl of refundable and non-refundable advances are also dealt in this branch.

 

7.   Inspection Branch:

 

The Branch is headed by a Section Officer and three Senior Assistants.  The Branch is responsible for conducting periodical inspection of record of various offices /departments of the University.  The settlement of audit paras of the Accountant General and Local Funds department is looked after by this Branch. Annual audit report is also prepared by this branch and submitted to the Government through the Finance Committee, Board of Management and Senate.

 

8.   Store Branch: 

 

The Branch is headed by a Section Officer and assisted by one Sr. Assistant and two Jr. Assistant. The branch is responsible for procurement of stores for headquarter offices, entering into rate contracts, AMCs and examining and deciding the disposal of stores of the entire university, assisting various offices/units in procurement of valuable stores.

 

9.   Internal Audit Section: 

 

The work of this branch is also looked after by a Section Officer of other branch in addition to his own duty who is assisted by three Sr. Assistants.  The branch has been authorized to pass the bills as per limit prescribed by the Government.

 

10.       Automation Unit:

 

The unit is headed by a Computer Programmer who is responsible for all programming and computerization work of the Finance Wing, Registrar’s, Vice-Chancellor’s and Audit offices. In addition, he is undertaking training programmes for training of university employees. He is also acting as Data Base Administrator and is responsible for recapitulating/retrieving the data.

[Designed & developed by: UNS, DEE, CSKHPKV, Palampur]
[Content provided by Comptroller Office, CSKHPKV, Palampur]