University Management Committee Decisions

Proceedings of 4^th meeting of the University Management Committee held on 19^th October, 2007 at 11.00 AM in the Committee Room of the Administrative Block.

The following were present in the meeting which was chaired by the Hon`ble Vice-Chancellor:

Dr.S.C.Sharma, Director of Research

Dr.O.P.Sharma, Dean, College of Agriculture

Dr.P.K.Sharma, Dean, PG & COHS

Dr.K.K.Katoch, Director Extension Education

Dr.G.L.Bansal, Dean, College of Basic Sciences

Dr.A.C.Varshney, Dean, College of Vety. & Animal Sciences

Er.H.S.Thakur, Estate Officer

Dr.A.S.Kapoor, ( SWO Representative)

Sh.Ved Parkash Sharma, Comptroller

Sh.Narendra Sharma, Registrar - Member Secretary

At the outset, the Vice-Chancellor welcomed the members particularly Dr.G.L.Bansal who recently took over as Dean, College of Basic Sciences for attending the meeting of the University Management Committee.

The Hon`ble Vice-Chancellor informed the members that the Assembly elections in Himachal Pradesh have been announced and code of conduct is now enforced. He advised the members that during this period they should take decision very cautiously so that they may not face any trouble and advised them to seek advice from the Registrar, if need be.

Clash in the dates of Entrance Test: The Registrar apprised the members that during the last year there was some clash in the dates of Entrance Test between HPU and UHF and the Hon`ble Chancellor has advised there should not be any clash in the date(s) of Entrance Test. The Registrar was requested to contact his counterparts in HPU and UHF and also the Public Service Commission before fixing the dates of such tests to avoid clash with those Institutions.

Allotment of attached vehicles: The Registrar apprised the members that at present the allotment of attached vehicles cannot be allowed because (1) the Board of Management has withdrawn the scheme “Privatization of use of vehicles for official purposes” which was circulated vide notification No.8-10/2001/CSKHPKV(GA)/-398-414 dated 3rd January, 2005, (2) Audit para raised by the PAC, (3) Implementation of economy measure from the H.P.Govt. However, the Hon`ble Vice-Chancellor informed the members that vehicles will be allowed to all for official purposes.

Demands of the Directorate of Extension Education:

The item has already been discussed and decision taken in this regard.
The adjustment of scientific and technical staff of the KVKs has already been done.
The Registrar informed that staff of Employment Exchange Bureau has already been transferred by the Govt. and the material remained in the Directorate building will be lifted by the said Department.
Decision on this demand has been taken.
The issues in this item will be discussed by the DEE with the Hon`ble Vice-Chancellor.
The matter will be discussed jointly by the DEE and Estate Officer with the Hon`ble Vice-Chancellor.
Since the University is switching over to provide gas heaters in the offices in stead of char coal, the Comptroller was asked to remove the store shed located in front of the Directorate of Extension Education.
The issue of payment of outstanding bills will be discussed by the DEE with the Comptroller. It was also decided that the officials who do not have adequate work in the Printing Press may be redeployed by the Director Extension Education in other work in the Directorate.
It was decided that 4 ha suitable land for demonstration will be provided to the Directorate of Extension Education at the University Headquarter.

Crop Museum: The Crop Museum is mainly for research activities. However, the Chairman assured the Director of Extension Education to provide land to develop extension activities at the headquarter.

The Hon`ble Vice-Chancellor asked the Director Extension Education to develop the Museum located in the Directorate building properly by displaying new things because it reflects the image of the University. The Dean, College of Agriculture stated that it should be the University Museum and not of a particular department. A Committee of all the Deans and Directors was constituted under the Chairmanship of the DEE to workout the modalities to modernize the Museum.

It was decided that all produce of the University be sold centrally at ATIC except supply to the Govt. departments. The DR and DEE were requested to work out the modalities for the same. The Hon`ble Vice-Chancellor intimated that first priority of vegetables will be given to the students residing in the Hostels. The DEE will work out the details of commodities viz. seeds from Seed Production Unit, vegetables, tea, eggs and other products which are to be sold in the ATIC.

Inclusion of comments of SWO in the ACRs of faculty members appointed as Hostel Wardens: It was decided that ACR norms cannot be changed. However, the Students` Welfare Officer can supply his/her comments in respect of teachers appointed as Hostel Wardens to the Hon`ble Vice-Chancellor for consideration of the same by him at the time of acceptance of ACRs of the teachers concerned.

Replacement of Electrical BDB, main switches etc. in the lab-cum-office building etc. of HAREC, Bajaura: The Hon`ble Vice-Chancellor informed that the renovation will be started from the University main campus and other works will be taken up in the phased manner keeping in view the availability of funds. The Director of Research requested that at least immediate need of the Research Centers should be taken up on priority. The Hon`ble Vice-Chancellor intimated that immediate need may be met out of the revolving funds available with the concerned Centers.

Allotment of space for Amul Parlour: The Director Extension Education was asked to provide space to Gujarat Cooperative Milk Marketing Federation Ltd., Parwanoo to open Amul Parlour in the ATIC as requested by them.

Institutional charges: The Hon`ble Vice-Chancellor informed that the DR will discuss this issue with the Comptroller.

The power decided to be delegated to the Deans/Directors for the approval of qualification for award of Fellowship in the different projects and approval of proceedings of the Selection Committees for the award of Fellowships of RAs, SRFs, JRFs etc. in the 2^nd meeting of the University Management Committee has not yet been notified. It was decided that the same may be notified so that it is implement.

It was also decided that the Comptroller may notify the decision taken in the 2^nd meeting of the University Management Committee with regard to forward the applications for the drawl of GPF/CPF advances in respect of the employees working in the research stations of the University be sent direct to the Comptroller by the concerned Associate Directors/Scientist Incharges instead of routing the same through the Director of Research.

The decision taken under item No.21 “To permit deployment of vehicle” delegating power under column No.6 to other Statutory Officers is missing in the notification issued vide notification No2-2/06-CSKHPKV(GA)/Vol.III/72413-547 dated 11^th October, 2007 and was decided that the same may also be incorporated under the said column and notified.

The matter of sending research papers by scientists was discussed by the University Management Committee. It was brought to the notice that the scientists have to submit their research papers to the HOD and sometime the HOD takes more time in scrutinizing the same which causes undue delay. Therefore, in the spirit to bring dynamism and encouraging the scientists, the University Management Committee decides that henceforth the scientists will be free to send their research papers direct to any journal. However, to ensure quality they can seek advice from other scientists. So far as the question of presenting a paper in the conference/symposium is concerned, the scientists will have to follow the prescribed channel by submitting the research papers to the HOD. Other norms of paper publication will remain the same.

The meeting ended with a vote of thanks to the Chair.