Regd. No.: 13/SDM-Palampur Dated: 14/06/1991
[Amendments as approved in the General Body meeting during the 1st Alumni Meet
held at Palampur on November 01, 2006 stand incorporated in this version]
ARTICLES OF ASSOCIATION:
The name of the Association is College of Agriculture
Palampur ALUMNI ASSOCIATION
: The office of the Association is located at the College
of Agriculture, CSKHPKV,
Palampur -176 062 (HP).
The objectives of the Association are as follows:
to foster fraternity, friendship and fellowship among the
to maintain and promote the overall image of the
Institute (COA) as a premier centre of excellence
in hill agriculture and allied sciences,
to focus attention on pressing problems related to
agricultural research and development,
to establish closer interaction between related national
and international bodies having similar
to under take suitable publications, organise seminars,
symposia and other related activities for
the furtherance of its objectives,
to encourage the members for socio-economic voluntary
to undertake any other activity as is required for the
achievement of the above objectives.
The Vice-Chancellor of CSK HPKV is the Chief Patron of
the Association and Dean, College of Agriculture is the Patron.
All those who have successfully complete any programme
of study from this
college are the esteemed alumni of the college and will
be enrolled as the members of the
All those who contributed to the academic growth and
development of the
Institution may be extended honorary membership. Not
more than 10 members are to be
extended honorary membership each year.
All those who are associated with the activities of the College of
Agriculture are welcome to become the members of CAPAA, however, the
membership fee in such cases would be double.
There will be one time membership fee of Rs. 500/-
(Life Membership). However, it will be Rs 300/- for students.
Members are entitled to the following rights & privileges:
To be present and vote in all General Body Meetings.
To hold any office of the Association on being duly
To receive free or concessional supplies of publications
brought out by the Association.
To receive invitation to all Seminars, Symposia etc.,
organised by the Association.
To be members of any of the Sub - committees which may be
constituted by the General
body or Executive Committee.
To have such other rights & privileges, which may be
decided by the General Body from time
of the members:
The liability of members is Limited to the amount of
from time to time. He/She is required to pay membership /
registration fee (during Alumni Meet etc.)
as may be fixed by the General Body/Executive Committee from
General Body (GB) consists of all the enrolled members of
the Association. The
GB is the supreme authority of the Association. It
formulates general policies and programmes of
the Association in conformity with the constitution and
Bye laws and may provide specific directions
to the executive committee (EC). It is the only body which can make
amendments to or altogether change the rules of the Association,
according to the procedure laid down in this
The Annual GB meeting shall be held ordinarily at the
time of the convocation of the
University but not later than a year. The Secretary on
behalf of the executive committee shall
present to this meeting the annual report, audited
financial statement for the preceding year
& the budget, if any. The notice of such a meeting along
with the agenda will be posted to the
members well in advance. Any matter that is not on the
agenda paper will be considered at
the meeting, with the consent of president, who will
preside overall the meetings of GB.
The Secretary with the approval of the executive
committee of the Association shall call the
General Body meetings as and when necessary. Ten per cent
the members of the
Association may also requisite a meeting of the GB by
notifying in writing to the Secretary
and stating the business to be transacted. The Secretary,
in consultation with the President,
shall call an extra-ordinary meeting of the GB with in 30
days of the receipt of requisition,
giving a notice of at least seven days. 1/3"* will form
the quorum for all the meetings of the
Executive Committee (EC):
The EC of
the Association consists of the following:
The first EC was nominated by the Patron (Dean, COA). The
immediate past President &
Secretary will also be the Ex-officio members of the EC
(for the following term).
The President, Secretary, Treasurer and one Vice
President will always
from among the members of the Association located at the
Headquarters of the Association.
The election of all the members of EC shall be by secret
ballots on the principle of simple majority.
Only members whose subscriptions are not in arrears at the time of
elections shall be eligible for contesting and voting.
The normal tenure of the office bearers and other members
of the EC shall be for two years. There shall be fresh elections for the new EC in the Annual-General Body
meeting to be
held at the time of Convocation/Alumni Meet/ as may be
fixed by the Executive Committee.
Interim vacancies within the EC including those of the office
bearers may be filled up by the EC by nomination.
The EC shall be responsible for the management of affairs
and execution of the programme and policies for the achievement and
furtherance of the objectives of the association. It shall
take decisions on all matters except those which fall in
the jurisdiction of the GB. The EC
shall be answerable for all its activities to GB.
The EC shall have full control on the funds of the
association, which shall be used for any
purpose which in the opinion of the EC tends to meet and
enhance the cause of the Association. The EC shall approve the receipts
and expenditure & may frame rules forproper maintenance of the accounts.
The EC shall meet as and when necessary. There shall,
however, be at least two meetings
in a year. The Secretary, in consultation with the
President, may summon EC to meet as and
when required. The Secretary shall call an extra ordinary
meeting of the EC within ten days
of the presentation of demand with agenda for such a
meeting signed by at least 1/3* of the
members of EC.
The quorum for any meeting of the EC shall be one third
of the members of EC.
The office-bearers of the Association will function under
the general directions of the EC.
The Secretary will be responsible for the day to day
working of the Association and the
will keep accounts, receive deposits, and make payments. The President
will preside over all meetings of
EC. In the absence of the President Vice-President (HQ) will
exercise the functions of the President. In the case of sudden vacation
of office in the interval between two meetings of EC by the Secretary or
the Treasurer, or both, the President shall designate one (or two) of the members of EC to take
his/her (or their) place
and exercise his/her
(or their) functions, until the next meeting of the EC.
Record of members:
The Secretary and the Treasurer of the Association will
maintain a register
of members which alongwith the minutes book of the
Association shall be conclusive evidence of
the membership of the Association.
All amounts received by the Association will be deposited
in a scheduled bank or be
invested appropriately as may be decided by the EC.
accounts shall be jointly operated by
any two of the three office - bearers, namely, the
Treasurer, the President and the Secretary.
The accounts will be closed on the last day of the
financial year of the Association and be
audited by two members nominated by EC and a statement
thereof will be presented by the Treasurer to the EC which after
approval will be presented to the GB for adoption.
The financial year of the Association shall be from
1st April to 31st March of each year.
The audit of the accounts of the association shall be got
Property of the Association:
The property, movable and immovable, belonging to the
Association shall be deemed to
for the time being in the EC and in all proceedings, civil and criminal
shall be described as the property of EC of the CAPAA.
The income and properly of the Association from where so
ever derived shall solely be
the promotion of its objects as set forth earlier and no portion thereof
shall be distributed among its members by way of dividends, bonus, etc.
If at any time, the Association is dissolved, and if
there shall remain upon such dissolution,
after the satisfaction of all its debt and liabilities,
any property whatsoever and
where so ever, the same shall not be paid or distributed
among the members of the
Association, but shall be given to the College of
Agriculture, for students welfare activities.
Dissolution of the Association:
Not less than three-fifths of the members of the
may determine that it shall be dissolved and thereupon it
shall be dissolved forthwith or at the
time then agreed upon and, all necessary steps shall be
taken for the disposal and settlement of the property of the Association
its claims and liabilities, according to the rules of the Association
applicable there to, if any and if not, then as the General Body shall
find expedient provided that,
in the event of any dispute arising among the said GB or
the members of the association the
adjustment of its affairs shall be referred to the
principal court of original civil jurisdiction of the
where the headquarters of the Association is situated, and the court
shall make such order in the matter
as it shall deem requisite provided that the Association shall not be
dissolved unless three fifths of the members shall have expressed a wish
as such or by proxy at a general
meeting convened for
Any motion having for its objects, the alteration of
existing rules or enactment of
new ones will first be submitted to the EC which will
consider it at a special meeting to be held for
the purpose. If two - thirds of the members present in EC
meeting vote in favour of any
amendment or fresh enactment it will be included in the
agenda of the next Annual General
Body Meeting or Extra-ordinary GB meeting which have the
power to ratify or resile them.
13. Any member(s), deputed by EC/GB on tour for
the promotion of the cause of CAPAA or in relation to CAPAA activities
other purpose as may be felt appropriate by EC/GB, will be paid TA or
may be provided conveyance alongwith rest house/ guest house charges.
Allowance (DA) will not be less than Rs 150/- per day.
The Association may use or be used in the name of the
All the clauses, of the Society Registration Act 1860
(Punjab Amendment Act, 1957) shall apply
to the Association.
Certified that this is a true copy of the Rules and